Human Resources

About the Role:  

Are you a friendly and organized collaborator and project manager? Do you enjoy working with a dedicated group of professionals? As the Advancement Administrative Assistant, you’ll be supporting the offices of Alumni & Parent Relations, Annual Fund, Development, and Donor Relations. You will work closely with divisional leadership to provide administrative, customer service, and project management support for the Advancement Division.         

You will have the opportunity to maintain a flexible and successful hybrid office/home working schedule, working remotely one day a week, as you work alongside the rest of the Advancement staff.

What You’ll Do:  

• Provide program, operations support, and customer service for the offices of Alumni & Parent Relations, Annual Fund, Development, and Donor Relations

• Work as part of a team to provide administrative support to the Advancement Division Directors and other staff members, including the 50th Reunion Volunteer Committees

• Coordinate and maintain budgets for the offices of the Advancement Division

• Provide project management system training to colleagues as needed

• Train and supervise office student worker(s)

• Contribute to the overall success of the Advancement Division through teamwork and collaboration 

Who You Are:

The qualified candidate will have…

• A high school degree or equivalent; 1+ years of relative office or administrative experience.

It will be helpful if you have…

• Bachelor’s degree, 3+ years of relevant office or administrative experience; customer service experience; previous experience with, or an understanding of higher education and/or philanthropy.

If you have some or all of the following, please apply…

• You work productively as an individual and collaborate well with a diverse range of people, and are able to establish and maintain a good rapport with others

• You have excellent communication skills in both oral and written form

• You are skilled in monitoring budgets carefully and stewarding resources well   

• You are flexible, detail-oriented, and analytical

• You are organized, professional, and able to manage many different projects at once

• You have experience with computer applications and Google and Microsoft suite of products and are willing to learn new, college specific software

• You support, respect and commit to embracing diverse backgrounds, values and points of view to build a strong and inclusive community

If you like new opportunities, have a strong eye for detail, and enjoy working with fun, dynamic, and collaborative teams, apply to join St. Olaf’s Advancement division.

Who We Are:

At St. Olaf College we are dedicated to creating an inclusive and globally engaged community. We believe in fostering different identities, beliefs, and traditions because our differences make us stronger. St. Olaf strives to promote cultural diversity and multicultural understanding and create a campus where individuals of all backgrounds feel accepted and supported. We encourage applications from candidates committed to the enrichment of our diverse community.  

One of the nation's leading liberal arts colleges, St. Olaf serves 3,000 students, ranks #1 among U.S. colleges for the number of students studying abroad, and celebrates carbon-free electrical power.  Its mission is to challenge students to excel in the liberal arts, examine faith and values, and explore meaningful vocation in an inclusive, globally engaged community nourished by Lutheran tradition.  The college is located on a picturesque 300-acre campus in Northfield, Minnesota, a vibrant, restored, historic river town of 20,000 located 45 minutes south of the Twin Cities.

St. Olaf College offers a comprehensive benefits package including a 9% company retirement match, company monthly contributions to a retirement healthcare account, company contributions to eligible employee’s health savings account, significant tuition discount (up to 80% off) at ACM and ELCA colleges and universities for employee’s children, and generous paid time off. For a full review of benefit offerings, see the summary of the benefits program here:  https://wp.stolaf.edu/hr/benefits/

A summary of the flexible work policy: https://wp.stolaf.edu/hr/flexible-work-policy/

A virtual campus tour:  click here

An overview of Northfield:  click here

An overview of the Twin Cities:  click here

St. Olaf College requires all employees to be fully vaccinated for COVID-19 (medical and religious exemptions may apply). To be fully vaccinated for COVID-19, you need to have received the COVID-19 vaccination dose(s), plus a COVID-19 booster before your start date, or within two weeks of eligibility for a booster.